Archive for the ‘Personal Presence’ Category

Expert or leader? The career crossroads

Tuesday, November 30th, 2010
expert-or-leader-the-career-crossroads

Earlier in the week, a client was weighing up the challenge of letting go some of her technocratic expertise in order to advance as a leader.  I realised  how often this is a key decision point.  Having once stepped up, it is tempting to look back on those halcyon days when life was simpler.

With the conversation in mind, I noticed an interesting post titled: Expert or Dabbler at www.kaizentraining.com.  Helen Krag explored a useful metaphor in describing career progress as often being like an hour glass. The start of a career is at the broad base of the hourglass.  Early on we have the opportunity to try out many roles and develop new skills. As we progress, many of us become technical experts and enter the thin waist of the hour glass. We continue to learn, but our focus becomes narrower and deeper.  When we step up to leadership, the hour glass broadens again. This time we pick up wider skills plus we expand our influence outwards - networking internally and outside the organisation. Often we broaden our involvement in the community, picking up broader skills out there as well.

Part of the challenge is that while technical expertise is nicely concrete, leadership skills are far more nebulous. In stepping up, we know what we are giving up and it isn’t easy to see what we might gain.

The hour glass helps us think through the issues. There is no single correct answer to the dilemma, but when you feel in a bit of a rut, perhaps that is the time to start to broaden out.  It might be possible to try out leadership in a different smaller ways as you move into the opening top part of the hour glass. Notice that your expertise is still there – just further down the glass.

Leadership strengths are great but…

Wednesday, November 24th, 2010
leadership-strengths-are-great-but

I was looking for something else in the Harvard Business Review and came across an interesting article cautioning people about the current focus on personal strengths.  In:  Stop overdoing your strengths,  Roberts Kaplan and Kaiser point out that whilst it is more productive to focus on your strengths than to focus on your weaknesses, we need to be moderate in that focus. 

So how can too much focus on a strength become a weakness?  Kaplan and Kaiser say that most 360 degree leadership surveys assume high scores are best, but the reality may not be quite so rosy. For example, we all know managers who would score highly on measures of collaboration and as a result find it very difficult to be decisive.  

The article sets out an interesting chart of opposing dualities: Strategic vs Operational, Forceful vs Enabling. Their research shows that even a mild overdose of one of the pair will cause the other to suffer.  They also have found that overuse of one strength will crowd out another – to the detriment of the people they lead and to their own career. The more forceful a leader becomes, the less she will use enabling approaches.

What can you do to achieve a balance?

  1. When you get a high 360 rating – once you have finished feeling pleased with yourself, just question whether it is too much of a good thing.
  2. Ask your colleagues those three powerful stop/start/continue questions: What should I do more of?  What should I do less of?  What should I continue to do? These questions should flush out the overuse syndrome!
  3.  You should also ask those same questions of someone close to you in your personal life.  During coaching, we often discover that the manager’s partner could have given them similar feedback years ago and it would have been just as reliable as any 360 tool!  Sometimes a manager who was shocked by some feedback received, discovers that  their partner was not at all surprised.

At Communicate we really like the practicality of the DiSC behavioural style inventory.  DiSC highlights a common tendency of  overusing a DiSC strength when we are under pressure, to the point where it becomes a negative.  For example, a peersuasuve influencer, under pressure will often over promise and completely under-deliver.

It might be worthwhile considering whether you O.D. on some your strengths. No idea what strengths you have?  We recommend: ‘Now Discover Your Strengths’

Impact of workplace romances

Thursday, November 4th, 2010
impact-of-workplace-romances

The interesting topic of  workplace romances came up in the Training  Journal Digest late last week.  Stephen Engelhard talked about some informal research his UK  firm, Angel Productions, had conducted on the topic.   His firm were looking at the possibility of providing a training package on the management issues.  No, not on how to manage your workplace romance, but on how to manage  the situation.

Admittedly the research only covered 27 HR managers and 27 people in other work roles, but there seemed to be four HR main issues:

  1. Favouritism – real or perceived
  2. Risk of fraud
  3. Inconvenience of the  happy couple wanting to take holidays together
  4. Distracting emotional fallout if the couple split.  (I would have thought there is distracting emotional fallout while the couple are madly in lurve, as well!)

 Very few respondents had policies on the issue and fewer still enforced their policies. I presume there is a similar pattern here. One UK university researcher on the topic suggested that the recession is leading to an increase in workplace romances…..people turning to sex to deal with pressure?!

The comments are wide open for double entendre – A cognitive behavioural coach suggested the training DVD should include ‘managing hot thoughts’. I think that one at least was accidental.

Interesting working out which categories to allocate for this post.  Possibly I should have included community involvement?

Warm up is vital to audience engagement

Monday, October 4th, 2010
warm-up-is-vital-to-audience-engagement

We know that warm-up is a vital part of preparation for sport. Before a game we need to get the heart pumping, warm the muscles we will need to use and get the body ready to make unusual movements like twisting or jumping.

So too do audiences need to be warmed up to whatever we want to communicate.The audience is always warmed up to something, but unless we are aware of the warm-up process they may not be mentally in the right place.  As they arrive, whilte some maybe very keen to listen, others might not want to be there, or expect that the presentation will be too hard for them to understand. To get them warmed up you will need to establish your credentials on the subject fairly early on.  You may want to show them that it is easier than they thought to understand this difficult subject. 

This concept is closely related to the general idea of audience engagement and here are soem tips on that from TechRepublic

It is also a bit different: Each time you need to audience to shift what they are thinking about or doing, you need to plan carefully how you will get them make that shift. For example:

  • If you want them to buy your suggested solution, make sure you warm them up to the pain of the problem it solves. 
  • If you need them to give you their views on how some change will work, make sure you explain how it will look in practice and be welcoming of dissent.

Audiences are a little different to sports players because they are really always warmed up to something.  Make sure you control where that warm-up is heading. Don’t go off on a tangent or they will warm-up in the wrong direction. In short, don’t jump them, or confuse them!

The key to presence is being present

Friday, September 10th, 2010
the-key-to-presence-is-being-present

A common issue for our coaching clients in the past year has been the challenge of increasing the impact of their personal presence. Their  questions are often: ‘What is this ‘presence’  thing and how do I get more of it?’

While everyone needs to be aware of their personal presence, as we take on more influential leadership roles, we  need to be even  more conscious of establishing our presence.

 The key to it is simple…..or is it?

Seek first to understand

The message isn’t new:  Great personal presence requires us first to simply be present to others – by listening to them very carefully. Steven Covey sums it up well with his quote: ‘Seek first to understand before being understood.’

This seems very straightforward, but most of us tend to go into conversations focused much more on our own point of view – what we find interesting, what we want to talk about and so on.  This approach certainly establishes presence, but of the wrong sort!  To develop a strong positive presence, we need to focus first on understanding where the other person is coming from in the conversation.  

 Active listening is the key communication tool for keeping ourselves present.  There’s a challenge though, because while listening appears to be simple, it isn’t often easy.  The process requires commitment and real discipline of our conscious thought. Sometimes we have to keep repeating to ourselves: ‘I really want to listen to this person.’  When we manage to focus in this way, we are truly present. There is a very powerful story that captures the magic of this combination in The Power of Presence and Listening: A Fellow’s Narrative by Musharraf Navaid MD, in the Journal of Palliative Medicine.

Is your audience really listening?

Wednesday, August 11th, 2010
is-your-audience-really-listening

The Executive Speaking Blog came up with an interesting post recently: Can you tell whether people are really listening to the boss?  Sounds like a good game: Keep the score for audience reaction to the boss’ presentations!

We often get asked the broader question: How can you assess audience’s reaction? There are the obvious responses of people falling asleep, looking angry, or walking out. But what about the more subtle responses? Usually if people are fidgeting or looking down most of the time, they are bored.

It can be hard to tell. In smaller centres in NZ, often audiences don’t interact much, but will stay on to discuss things  afterwards. In bigger cities, they may interact so much that you think you have made a whole lot of NBFF; then as soon as you finish, they leave!

Individuals within an audience may have unusual reactions.  Recently a client told me about a presenter who just used slides, each containing a great deal of information.  The presentation involved the audience reading them. Sounded tedious to me, but my informant said the presentation was fascinating, because of the interesting slide content. 

It is very difficult for a presenter to accurately read audience reaction.   You might think the whole thing was a disaster because you missed an important point, yet the audience may have liked it. At other times some of the audience may have looked grumpy and yet come up afterwards to say they thought it was great.

Some tips:

  1. Ask someone before your presentation to give you feedback afterwards on the level of audience engagement.
  2. Know your material very well, so you can stay mentally free enough to focus on audience reaction. 
  3. If what you are doing is boring your audience, change it!

Should you trust your intuition?

Wednesday, July 14th, 2010
should-you-trust-your-intuition

Recently a client was in a final interview and planning to make a senior  job offer to a highly suitable candidate.  Everything appeared to be going well, except that my client suddenly  became aware of a growing sense of uneasiness about the preferred candidate.

Follow up on that intuition

 They had conducted extensive interviews with the person; the referees were all glowing; when my client checked back with the rest of the recruitment panel they couldn’t understand his sudden wariness…but unease it was. Should he insist on pulling back, when up till then everything had checked out well; or should he trust their thorough process?

We discussed what had  happened at the two or three points when he got his gut feel. The comments were: ‘Oh, there was some  slightly negative body language in the candidate that didn’t align with what was being said…nothing much really…’  ‘Later on, I guess I just wondered whether the candidate would be as committed as we thought.  I don’t know why’  

We could call that unease ‘intuition’, but was it?  Gut feel or whatever you call it, I have learnt in positive and negative ways the value of trusting it.  Some years ago a searing recruitment experience decided me that if I ever felt a deep unease that didn’t relate to the evidence, I would at least carefully follow up on that unease.  In my coaching of a very wide range of people, I have found awareness of my intuition to be a very reliable indicator of what is really going on.

 I am very suspicious of ethereal versions of ‘intuition’.  I suspect so-called ‘intuition is just a bunch of minute clues that only we pick up subconsciously – then they build until we notice them as intuition. For more explanation of this, check out: Lifehack.  

If we define intuition as ‘perceptive insight’,  there some useful things for a practical person to tune into:

  1. In an intense discussion, we unconsciously pick up very subtle changes in facial expression, skin colouration and nuance of tone.  These are only minute clues until they cluster around a stronger general impression that we then experience as ‘unease’.  Don’t jump to conclusions, but trust the feeling and follow up on your concerns.
  2. When you notice a gap between the message communicated in the body language and the message in the words, look carefully at that gap. There are a lot of unsubstantiated claims about the messaging in body language, but research warns us to be alert around this type of misalignment.
  3. We also bring to the communication our experience in similar situations.  A relevant but past experience might be almost forgotten yet still trigger an alarm bells in the present. When we think about it afterwards, we will usually remember exactly what that experience was…and its lesson!

Obviously you have to observe the other person very carefully. The weird thing is though, that  to develop your perceptive insight, you have to listen very carefully to yourself.  Be  very alert to your own reactions.  Trust them. Don’t jump to conclusions, but do follow up on your instinct, by asking questions.

 There are some really good tips on listening to your own awareness at a blog with the appealing name of: hellomynameisblog  

So what happened in client’s case?   He decided to insist that the panel take the time to check up on his concerns. Having taken legal advice, they went back to the referees and that turned out to be a very good move.  Put briefly: They re-advertised!

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Audience engagement

Monday, June 7th, 2010
audience-engagement

Coffee with my friend Lesley Moffatt is always stimulating. Last year she recommended this excellent book: Made to Stick by Chip and Dan Heath. I have been suggesting it to anyone who asks about audience engagement. 

Made to Stick

The authors are brothers.  Chip is a Stanford professor who researched and taught what made ideas stick.   Dan worked in the field of educational publishing and thus need to find out what makes great teachers great.  They realised they had both been focused on the same question: Why do some ideas succeed while others fail?

The result of their work is their book ‘Made to Stick’ and the ideas are enormously useful for presenting as well as many other fields. They have a blog at: Heath Brothers

They pin down six key principles of ‘stickability’ and every single one is relevant to making your presentation engaging:

  1. Simplicity: We need ideas that are simple but also profound – this is why the Tui ‘Yeah Right’ ads caught on so well.
  2. Unexpectedness: We need to generate interest and curiosity: The Air New Zealand body paint ads are a case in point!
  3. Concreteness:Ideas need to be conveyed in very concrete terms so they mean the same thing to everyone.  The concreteness gives us a hook to hang the ideas on. Years ago I was very thrilled that my son’s general knowledge when I discovered he knew the capitals of nearly all the states in the US.  It was only later I realised that actually he knew all the ones that had good basketball teams, but  none of the others! The concrete fact of basketball enabled him to easily memorise the city names.
  4. Credibility: People must believe the idea. Sticky ideas are credible, but people don’t like lots of facts.  Something that appeals to our idea of common sense seems to work well, even if  it is wrong!  Fears about the risks of vaccination fall into this category.
  5. Emotions: We must get people to care about our ideas.Obama’s presidential nomination speech tapped into an emotional surge of hope with the famous lines: ‘Yes we can!’
  6. Stories: We need to get people to act on our ideas. Stories get us prepared to respond quickly and effectively. Stories are a major source of motivation for people in every walk of life. Stories can do 1-5 above as well as #6!

By the way, if you are on a school board, Lesley Moffatt provides excellent training and consultation for people working on school and other community boards. She has a blog at: Onboard with Lesley Moffatt